Identifiers: • First, middle and last name (females: maiden and married names)
• Height, weight, hair color, eye color, scars, tattoos
• Sex, race
• Date of birth
• Social security number
Most databases are accessed by name search. The other information is necessary to corroborate the identifiers--thus making every effort not to falsely accuse someone.
If your application is missing d.o.b., sex, race: Create a separate form with the five most essential identifiers: name, ssn, d.o.b., sex, race--along with a specific release to allow credit, driving and criminal searches independently of the employment application, indicating that they are for pre-employment purposes. E.O.E. in Washington, D.C. countenances this practice for organizations larger than 25 people, as long as the addendum is not circulated to the external departments in the organization and is kept separate from the regular employment application during the face-to-face interview process.